Online board meetings are a convenient and effective way for nonprofits to conduct business. However, as with any meeting, the efficiency of an online board meeting is affected by various factors. This article discusses how to make virtual board meetings more efficient and the most common pitfalls to avoid.
Inactivity
Many boards of non-profit organizations struggle to keep attendees from remote locations engaged during meetings. This is especially the case if your company has made the switch to meeting remotely from face-to-face sessions. Meetings can suffer from low participation if your board members aren’t used to using video for communication or if they’re struggling with the technology itself.
Committee reports are usually the least interesting items on the agenda, and it is difficult to convince attendees to participate in discussions about them in the virtual meeting. Encourage your committee chairs to include in their reports a question or request for feedback from the Board.
Inadequate meeting minutes
Minute-takers in your board are accountable for documenting all critical discussions and decisions from virtual meetings. They should be careful not to describe informal discussions or personal opinions and should aim for a balance between concision and thoroughness. It is essential to record your minutes in a formal manner and have the ability to store all documents securely including governing documents as well as financial reports. This will avoid confusion and increase accountability.
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